7 Things Your Team Expects You Know About Working Smarter Not Harder
Have you ever seen (or completed) a “to do,” that ran on forever? Writing a very long list can be compared to taking every thought in your brain and letting it flow onto paper.
There is so much stuff that it looks impossible to ever complete and sadly that is what usually happens. You are stuck. Yes, you are.
Because you have 24 hours in a day, no more, no less. We all want to relax and chill, but the truth is, we need to work.
To be happy and productive, a five- minute break will not recharge your batteries. A 'work smarter not harder' approach will. Here are 7 quick tips for mastering that idea.
1. Delegate with a Golden Touch.
It means being a leader with great ideas on how to get things done and usually adding some fun to the process. People like to do tasks for others, when they receive praise and feel that their efforts are worth the time they put in.
2. Master the priorities.
Again, you have to be the ruler. Treat yourself well but don’t allow yourself to fall into the trap of doing non-essential things. Decide what needs your full focus and do that one thing before moving onto the next high priority.
3. Follow a well thought out plan.
Very few people have the skills to do priority tasks without doing careful planning. Following a well thought out plan will help you manage your time effectively and reach your goals.
4. Pick up the phone.
Most people rely solely on emails to contact people, even in their own organization. Speed things up by calling instead. You will get a feel for who is available for calls and who is never going to answer. Keep track of those who are receptive and just stick to emailing or texting those who will either not respond or has a tendency to get annoyed.
5. Put repetitive tasks on auto.
For example, if you use Excel, there are programs in there that can be used for repeat jobs. Look for templates wherever possible. You can simply load them and fill them in. Templates can be downloaded for free or a small fee and can be used for repeat writing or graphics jobs.
6. Do you read a lot for work purposes?
You can either take a speed reading course or use what they call visual pacing. In visual pacing, you use your index finger or the point arrow from your mouse to trace along under a sentence. This keeps your eyes focused on the sentence instead of wandering. It’s been stated that you can speed your reading up by 25 to 50% by using this focus technique. This will free up valuable time to be used for other tasks.
7. Move it, move it.
Doing your work in one spot can lead to stagnation. Try using a combination of your typical desk at work, with a standing desk beside it. Switching back and forth will do wonders for your body and keep you from getting drowsy.